This week the Cloud Coach team dives into Business Units and shows how you can link projects with departments and run reports showing KPIs.
The ability to forecast when you have capacity to take on additional work is a vital part of a good project management system. In this week’s two-minute video, the team discusses how you can use Cloud Coach Resource Capacity to ensure you have the proper work types available to take on additional projects.
Whether you’re a project manager by title or just by function, you probably get tired of the question: “What’s the status of Project XYZ?” With project reporting in Salesforce, you can leverage out-of-the-box reports and build your custom dashboards and reports (using existing Salesforce functionality), you always have the answers to these questions. Plus, you can empower the rest of your business to find their own answers – saving you more time and increasing visibility across the organization.
Project performance reports give you insight into how projects, tasks, and team members are doing in completing your projects and driving your business forward. Some important things that you might look at:
- How many of my projects have late tasks?
- How many tasks are not started, in progress, late, or completed?
- Who is running late on their tasks?
- How busy are my team members (i.e., how many tasks do they have assigned?
In today’s webinar the Cloud Coach Teams discusses tips and tricks to capture Cloud Coach data in Salesforce reports, including:
- Using Analytic Snapshots for historical reporting on projects
- Leveraging formula fields and highlighting to customize reports
- Creating custom Report Types to capture unique data points
Project management requires more than staying on top of current projects and managing risks as they come up—it requires the ability to look back on completed projects and assess what went well and what needs future attention. If project managers can’t learn from past mistakes they are doomed to repeat them.
Unfortunately, using standard Salesforce reports means the PM can only see how their current projects are performing, which doesn’t do much good when the project is completed and it’s time to review. That’s where a handy little device from Salesforce comes in handy. By combining Salesforce Reporting Snapshots with Cloud Coach, project managers can look backward at completed and canceled projects, review the positives and negatives and adjust for the future.
Today we’re going to walk through how to create a Reporting Snapshot, and how to combine it with Cloud Coach data to create a powerful solution for monitoring historical project trends.
There are few fields of study that are more intimidating than Project Managment. And no aspect of Project Management is more tricky than that of Earned Value Analysis—or put another way, how much is my project worth at this moment, the moment we started, and the moment we finally finish. A good Project Manager could while away an entire afternoon with a calculator, a good project management book, and a whole lot of coffee just to nail down the metrics on a single project.
Luckily, Cloud Coach has you covered.
If you had a chance to sit in on our webinar last week, you’ve already had a look at how you can leverage the already-existing fields in Cloud Coach to manage Earned Value Analysis on your projects (and you can always watch the recording in case you missed it), but today we’re going to get into the guts of how exactly we made those formula fields. When you’re finished you’ll have a new set of metrics that looks similar to the image below:
So with no further ado, away we go.
Let’s start with—arguably—the most important field: Earned Value. Earned Value, in a nutshell, is how much of the budget and time has been spent at this point in the project. Assuming we have a budget for our project (we probably should), and assuming our project will return at minimum as much value as our budgeted costs (otherwise why did we start it in the first place?), then we can assume after two months that it has accrued at least as much value as our budget and the amount of time we have spent working on it. [Read more…]
Cloud Coach is excited to Wave for Project Management and PPM, an app powered by Salesforce Wave Analytics. Wave for Project Management and PPM allows business users to monitor and prioritize project performance from any device.
With Wave for Project Management and PPM, users can access the information they need on project performance and prioritize demand easier than ever before. Business leaders can:
- Prioritize demand based on impact to the business
- Track the primary sources of project demand
- Measure project performance
Your staff members are your most precious resource. Not only are they one of your biggest company expenses, they also can make or break the success of your business. Overworked staff members have poor performance and morale, while overstaffed departments waste money and talent.
But how do you know when you need to add headcount to your team for the most impact? Forecasting is the process of estimating future needs based on previous demand and qualitative data. When you apply forecasting to your resource management, you can create a strategic plan that drives your company growth.
Welcome to our sneak peek into the Cloud Coach Deep Dive Track for Delivery 2016: Time and Teamwork
Projects are done by people – not systems. Ensuring that you have given the proper tools to your team is the first step in capturing accurate and dependable data. With Cloud Coach time and teamwork tools, it’s easy for your team to collaborate on project tasks, share documentation, and track their time.
In this session we’ll cover:
- Leveraging Meeting functionality to improve project communication
- Best practices in project documentation
- How integrated Chatter keeps important conversations out of email
As a project manager, Dustin is having difficulty getting his team to input regularly the time they are spending on project work. This impacts his ability to estimate future projects accurately, as well as correctly bill his clients. He’s turned to his Salesforce admin to craft a solution to this problem.
As an admin, we’ve come up with a three-step solution:
- Create a validation rule that prevents a project task from being closed if time hasn’t been entered against the task.
- Use a checkbox on the project page to send a chatter reminder to every project task owner
- Build a report to determine at a glance if certain users have not accurately recorded their time
Reporting is an important part of managing your business. We’re all familiar with the financial reports that show the health of your business. We look at sales reports to project growth; marketing reports to measure the effectiveness of advertising spend, and net promoter scores to measure customer satisfaction.
By trying to keep your projects on track, it’s easy to overlook the importance of project reporting beyond percentage completion.
Here are some additional key reports to track regularly to ensure your project succeeds at meeting project management equilibrium.
Budgeted versus Actual Costs
One of the primary constraints on successful project delivery is to stay within specific budget parameters. These costs are typically made up of time (either your internal team members or outside contractors) and materials (costs for raw materials, including digital assets). The labor cost and expenses roll up together to provide your overall project cost, and can be used to measure your project profitability and ROI. [Read more…]