Can I track expenses on a project?

by Nic Widhalm

When you’re working on a project and need a quick way to enter your expenses, Cloud Coach has you covered. By using our Project Financials tab, users can quickly enter and track expenses on their project, sort them by date, and even categorize by CAPEX and OPEX. Join the team this week as they answer the question, “Can I track expenses on a project?”


Hello everyone, thanks for joining us today. I’m Nic from Cloud Coach and today we’re going to answer the question, “Can I track expenses on a project?”

So, I’m right here on my project “Database build” and I want to enter some expenses against it. So I’m going to go right here to my financials tab and go into our Project Financials module. Now, with Project Financials first we get this summary tab, so we can see at a glance how our actuals are doing against our budgeted and we can filter this by months, quarters, or years. We also get the side panel which is customizable, so you can add in fields to see things like an approved budget, your total budgeted expenses, or you can even add in things for earned value and plan value.

Now, to see the specific expenses I click on this tab right here. You can see you can set up an area and sub areas underneath it, which are fully configurable to match your business areas here and then you can enter your actual and budgeted expenses. You can do it either by an amount or you can break it up if you’d like into CAPEX and OPEX here as well, so we give you both options. Now, if I want to go ahead and enter in a new expense I click right there and I can enter in multiple field levels if I want to. I can create these line items here for CAPEX and OPEX but different amounts against them and this again is fully customizable so you can put in whatever kind of information you need right there. And then once you’re done with that if you’d like you can also submit your budgeted expenses for approval if you’re in the early planning phases there as well.

All right, so just a couple quick easy ways by using that Project Financials tab that you can enter and track your expenses on a project. So, thanks again for joining us today and make sure to come back next week for another 2-minute video. Take care.

Similar post

How can I set rates and costs for a particular skill?

June 19, 2017

With Cloud Coach PSA, users can quickly and easily set rates and costs on skill types for automatic budget creation. In this week’s video, the team discusses how you can tag rates and costs against a particular skill in just two minutes! TRANSCRIPTION: Hello everyone, thanks for joining us. I’m Nick from Cloud Coach and […]

Read more

How Can I Track My Time Using Salesforce Chatter?

June 9, 2017

This week the Cloud Coach team discusses the three ways you can quickly capture time, including using Salesforce Chatter. TRANSCRIPTION: Hello everyone, Nic here from Cloud Coach. Today we’re going to be discussing how we can track time using Salesforce Chatter. I’m going to start on our project for Customer Onboarding. To review a couple […]

Read more

How to automate project creation

June 2, 2017

This week the Cloud Coach team discusses automating your project creation, and answers the question, “How can I quickly turn a sale into a project?”

Read more
Training & User Conference