Resource Planning Software


Resource Planning on Salesforce

Looking for the right Resource Planning solution? Our explainer video demonstrates just how easy it can be to plan your resources on Salesforce using Cloud Coach. 

Resource planning software is used to manage and allocate human and material resources to projects, tasks, and other activities. It allows organizations to optimize resource utilization, reduce waste, and ensure that projects are completed on time and within budget. 

Some of the key features of resource planning software include:

  • Resource allocation: Assigning tasks and activities to the right people, taking into account their skills, availability, and workload.
  • Project scheduling: Creating project schedules and managing tasks, deadlines, and dependencies.
  • Capacity planning: Determining the capacity of resources and identifying any over-allocation or under-allocation issues.
  • Time tracking: Recording the time spent on tasks and activities to provide accurate project time tracking and reporting.
    Resource utilization analysis: Analyzing resource utilization and identifying opportunities for improvement.

There are many ways in which businesses can leverage planning software to their advantage. For example, you might use a resource planning tool on Excel to create spreadsheets for resource allocation. This will allow you to get a better sense of what things cost and how you can utilize resources for the maximum return on investment.

Choosing the Right Software

When choosing between resource planning online tools, it’s important to consider your specific business needs. If you run a large company, you should look for tools designed for large organizations; if you run a smaller company, look for tools that are well-suited for small businesses. Think about your desired features and whether or not you plan to integrate the new tool with your existing solutions.

Top 10 project management tools you might consider implementing

  • Asana
  • Trello
  • Basecamp
  • Monday
  • Airtable
  • Microsoft Project
  • Jira
  • Smartsheet
  • Wrike
  • Liquid Planner

When you need more than just Project Management

Though many project management solutions today have an element of resource management in their product suite, solutions like Cloud Coach specialize in a fully integrated project & resource planning solution. With Cloud Coach you can:

  • Build your skills matrix
  • Match capabilities against your team members
  • Block out PTO and other non-project work
  • View real-time availability when assigning project work
  • Access company-wide, real-time resource loading
  • Determine available capacity for forward planning

Cloud Coach delivers what teams need to plan and execute on projects. Leveraging more than 10 years of customer-driven research, the platform offers critical tools that project managers need for success.

What Are Resource Management Tools?

So what are resource management tools? In the context of internal teams and projects, resource management tools help businesses plan, organize, and control resources to achieve their desired objectives. By optimizing resource utilization, organizations can avoid over-allocation or under-allocation of resources, reducing waste and inefficiencies.


Microsoft Teams Resource Planner is a free resource management tool offered with the Office 365 subscription. It helps organizations manage and allocate resources for their projects and tasks. Resource Planner also provides a visual representation of resource availability and helps project managers to schedule tasks, manage deadlines, and allocate resources more efficiently. 


The Microsoft Teams Resource Planner is integrated with Microsoft Teams so that you can access all your project information and resources in one central location. This makes it easier to manage projects and collaborate with your team. Resource management tools such as those offered by Microsoft can be extremely useful to teams as they plan and carry out important projects.

Resource Planning Techniques

There is a myriad of resource planning techniques that businesses can use to plan and execute effective projects. Today, this process is most often carried out online—however, there are plenty of ways you can manage resources offline as well. Here are some good tools and techniques that don’t involve the use of software:

  • Gantt Charts: Graphical representations of the timeline for a project, including the start and end dates for each task, and dependencies between tasks.
  • Affinity Diagrams: Visual tools used to organize and categorize a large number of ideas or information into logical groups.
  • Flow Charts: Diagrams that represent a process, showing the steps involved and the flow of control.
  • PERT (Program Evaluation and Review Technique): A project management method used to analyze the tasks involved in completing a project, and to estimate the time required to complete each task.

You can also download templates for help outlining your resource management process. For instance, you can use a resource management Excel template to run calculations to determine the costs incurred by different resources. This can give you a better idea of how to manage resources more efficiently.

Project Resource Management

Project resource management is the process of identifying, acquiring, and managing the resources needed to complete a project successfully. It involves determining the type and amount of resources required, acquiring the resources, and allocating them in an effective and efficient manner. The goal of project resource management is to ensure that the right resources are available at the right time and place to meet project objectives. When resources are managed inappropriately, it can lead to unfavorable outcomes, such as lost revenue.


The key components of project resource management include:

  • Resource planning
  • Resource allocation
  • Resource scheduling
  • Resource monitoring and control
  • Resource optimization

Effective project resource management is critical to the success of a project. It helps ensure that resources are used efficiently, that the project stays on schedule, and that project goals are met within budget and on time.

Resource Allocation Tools

Resource allocation tools are used to help manage and allocate resources for projects. These tools are designed to help project managers and teams make informed, data-driven decisions about resource utilization, and to support effective project resource management. Some common types of resource allocation tools include:

  • Resource planning software: This type of tool allows project managers to plan and allocate resources based on availability, skills, and cost. It helps managers identify and track resource utilization, and to make adjustments as necessary to ensure that resources are used effectively.
  • Capacity planning tools: Capacity planning tools are a type of resource allocation software that helps project managers assess the workload of individual team members and determine the capacity of the team to handle additional work. This enables managers to make informed decisions about resource allocation and to avoid overloading team members.
  • Resource scheduling tools: These tools help project managers create detailed project schedules, taking into account the availability of resources. They also allow managers to track and report on resource utilization and to make changes to schedules when needed.

With a resource reservation tool, you can more easily optimize resource utilization and ensure that resources are being used effectively to meet project objectives. In doing so, you can also save time and money by reducing the need for manual resource planning and allocation processes.

Resource Management Examples

Learning how to manage resources effectively takes time, and you may need to experiment and shift some things around to find what works best for your business. The following resource management examples can serve as inspiration for your own process:

  • Human resource management: Hiring and training employees, maintaining employee records, and managing benefits and compensation.
  • Financial resource management: Budgeting, forecasting, and tracking expenses.
  • Time resource management: Prioritizing tasks and managing schedules to maximize productivity.
  • Project resource management: Allocating resources such as manpower, equipment, and time to specific projects and tasks.
  • Inventory resource management: Keeping track of stock levels, setting reorder points, and ensuring that inventory is used efficiently.
  • Physical resource management: Maintaining and repairing facilities and equipment, and ensuring that resources are used in an environmentally sustainable manner.
  • Information resource management: Collecting, storing, and distributing information in an organized and efficient manner, and protecting data from unauthorized access.

For help getting started with the process, you can use a free capacity planning template to outline your strategy. If you’re a Microsoft user, you might also use Microsoft Teams capacity planning tools to adequately plan and allocate resources.

Best Resource Management Tools

When choosing between the best resource management tools, you should consider your specific needs. Generally speaking, the top tools incorporate features like resource scheduling, time tracking, and integration capabilities, but each business has different requirements. This is why it’s important to do your research and thoroughly explore your options before settling on anything.


Asana resource management is one of the best tools available today. It allows users to assign tasks, set deadlines, and manage resources. With Asana, teams can easily collaborate on projects by assigning tasks to specific people, setting due dates, and adding comments. Asana also provides detailed reports and analytics that help teams to track progress and ensure that all tasks are completed on time.


Resource planning in Jira is another great option for those that need help managing and allocating resources. Jira enables users to plan and manage projects, track progress, and measure performance. The tool also makes it possible to allocate resources, schedule tasks, and track deadlines. It provides visibility into resource utilization and helps teams optimize their resources.


Microsoft users can especially benefit from Microsoft project resource management tools. These offer features like resource availability, utilization, and cost. By exploring some of the tools that are on the market today, you can learn more about resource management software and discover what it can do for your own organization.

See Cloud Coach In Action

We’d be happy to provide a bespoke 1:1 demo on how Cloud Coach can benefit for your business.

Schedule a tailored demo with one of our project specialists.

  • Fill out the form below
  • Our team will reach out within 24 hours to discuss your unique requirements
  • We’ll schedule a 1:1 demo with one of our product specialists  
medal 2 1
reCAPTCHA logo@2x

protected by reCAPTCHA

medal 2 1

Thank you

A Cloud Coach advisor will be in contact by email within one working day to arrange your demo.