Office Meetings: 5 Ways to Combat the Ultimate Productivity Killer

Cloud Coach

Dec 4 2014 4 min read


A recent survey by reported that 47 percent of workers say meetings are the number one time wasters in the office. We all know business meetings are an essential, and give us the time to connect, but using every minute of that time efficiently is vital to a business; otherwise it’s just lost productivity.

By following our suggestions on how to effectively run meetings, businesses will benefit once again from company meetings.

1. Allot a minimum amount of time to meet – and stick to it

Instead of blocking out an hour of time in everyone’s schedule, try half an hour. Start the meeting on time, even if everyone isn’t there. If everything isn’t discussed in that half hour, end the meeting regardless; any additional information can be covered via e-mail. Make sure to cover the core topics near the beginning of the meeting.

2. Limit the number of staff that attends

As a general rule of thumb, the more people invited, the less amount of productivity will be achieved. Limit staff attendance to only key people.

3. Set the meeting goal objective ahead of time

Having a concrete goal in mind before the meeting will help set the mindset of the meeting from the start. Meetings are not intended to be discussions, unless opinions are needed, so make sure to stick to the objectives so your meetings are efficient and productive. The more you stay on task, the more your employees will too.

4. Specify the type of meeting you’re holding in the invite

If your employees know what type of meeting to expect, they’ll be able to better prepare. Whether it’s a brainstorming meeting, a policy briefing, or work session, make sure everyone is on the same page of what to expect.

5. Plan your meeting times strategically

The best time of the day to hold meetings is first thing in the morning. By holding meeting times first thing, that will avoid any scheduling conflicts and other distractions that reduce productivity. Afternoon meetings can interrupt work flow and have devastating consequences on productivity.

Meetings aren’t inherently unproductive, they’re created with the goal of productivity in mind. Unfortunately a number of factors can cause them to get a bad rap for becoming productivity killers. Fortunately, there are steps that can be taken to keep meetings on track and productive.


Cloud Coach

Related Articles

Creating Project Templates

When you’re launching repeatable projects, nothing speeds up your day like using Project Templates in Cloud Coach. In this week’s...

Nic Widhalm

Feb 10 2017 6 min read

Want to see Cloud Coach in action?

Cloud Coach is secure and customisable platform for successfully delivering customer projects of all shapes and sizes.

See Cloud Coach In Action

Cloud Coach is secure and customisable platform for successfully delivering projects of all shapes and sizes.

Schedule a tailored demo with one of our project specialists.

  • Fill out the form below
  • Our team will reach out within 24 hours to discuss your unique requirements
  • We’ll schedule a 1:1 demo with one of our product specialists  
medal 2 1
reCAPTCHA logo@2x

protected by reCAPTCHA

medal 2 1

Thank you

A Cloud Coach advisor will be in contact by email within one working day to arrange your demo.